CEN Coordinator + Administrative Assistant 

| Closing date: 31st May 2026 ​

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Terms of Reference (ToRs)

Background

The Circular Economy Network (CEN) was established and launched in 2025 to promote and advance circular economy initiatives in Malawi. The Network serves as a collaborative platform that brings together stakeholders across the circular economy sector to foster partnerships, share innovations, and promote sustainable circularity practices. To strengthen its operations and effectively implement its activities, the Network seeks to recruit a Coordinator and an Administration Assistant to  serve as the Secretariat in advancing the Network’s objectives and expanding its impact across Malawi.

Job Details

Position Title: CEN Coordinator
Job type: Part-time
Duration: 8 months
Reporting To: National Steering Committee through the Chairperson
Duty Station: Remote, physical when necessary

 

Position Summary

The CEN Coordinator will be responsible for the overall coordination and implementation of the network’s activities, ensuring effective delivery of the workplan and strengthening stakeholder engagement. The role requires a proactive and highly organized individual capable of managing operations, partnerships, and key events of the network.

Key Responsibilities

• Lead and facilitate the implementation of the CEN workplan, ensuring timely delivery of activities.

• Coordinate all network meetings, workshops, and conferences, including the Annual Conference.

• Oversee event planning and logistics, managing service providers (e.g., décor, catering, transport), with support from the Assistant.

• Work closely with the Chairperson to mobilize local resources and sponsorships, particularly for the Annual Conference and other activities.

• Operationalize and manage the CEN Digital Library, ensuring accessibility and relevance of content.

• Support the visibility, branding, and marketing of the network across relevant platforms.

• Strengthen stakeholder engagement, including partnerships with government, private sector, and development partners.

• Supervise and guide the Assistant in executing assigned tasks.

• Provide regular progress reports to the National Steering Committee.

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Qualifications and Experience

• Bachelor’s degree in Project Management, Environmental Management, Development Studies, Business Administration, or a related field.

• At least 4 - 7 years of relevant experience in project coordination, stakeholder engagement, or network management.

• Proven experience in organizing events, workshops, or conferences.

• Strong communication, coordination, and interpersonal skills.

• Experience in resource mobilization or partnership development is an added advantage.

• Ability to work independently and deliver results under minimal supervision.

• Skills and Competencies

• Strong organizational and planning skills

• Excellent stakeholder engagement and networking abilities

• Financial and logistical coordination skills

• Problem-solving and adaptability.

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Job details

Position Title: Administrative Assistant 
Job type: Part-time
Duration: 8 months
Reporting To: CEN Coordinator 
Duty station: Remote, physical when necessary

Position Summary

The Administration Assistant will provide administrative, logistical, and coordination support to the Malawi Circular Economy Network (MCEN) to ensure efficient implementation of network activities and smooth day-to-day operations. The role will support event coordination, stakeholder communication, documentation, scheduling, and office administration while working closely with the MCEN Coordinator to strengthen the effectiveness and visibility of the network.

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Key Responsibilities

• Support coordination and implementation of MCEN activities and events. 

• Assist in organizing meetings, workshops, conferences, and trainings. 

• Provide logistical support for events, including coordination with vendors and service providers. 

• Prepare meeting minutes, reports, and administrative correspondence. 

• Maintain proper filing systems for documents and records. 

• Support communication and follow-up with stakeholders and partners. 

• Assist in managing the MCEN Digital Library and information platforms. 

• Support visibility and marketing activities, including social media and dissemination of materials. 

• Assist with scheduling meetings and maintaining activity calendars. 

• Perform any other administrative duties assigned by the Coordinator

Qualifications

• Diploma or Bachelor’s Degree in Administration, Business Management, Project Management, Communications, or related field. 

• At least 1–2 years of relevant administrative or project support experience. 

• Good organizational and communication skills. 

• Proficiency in Microsoft Office and digital communication tools. 

• Ability to work under minimal supervision and manage multiple tasks.

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Submission

Submit not later than 31st May 2026.